Rolling Planning for IT organizations (50-500 IT employees)
As a CIO, work with us to enable the IT organization to deliver reliably.
Rolling Planning for IT organizations (50-500 IT employees)
As a CIO, work with us to enable the IT organization to deliver reliably.
Rolling Planning for
IT organizations
How you as CIO can work with us to enable the IT organization to deliver reliably.
Rolling Planning enables CIOs to manage costs and capacities effectively
No matter what challenges an IT organization is facing, the essential pre-requisite for overcoming them is having transparency of costs and capacities – with little effort and at the right level of detail !
Without Rolling Planning
With Rolling Planning
Without Rolling Planning
With Rolling Planning
Increased demand and reduced delivery reliability
(Available) capacity and utilization are not known
Over-allocated, reactive
employees
Lack of clarity about the budget plan, despite a complex budgeting process
Cost allocations are difficult to communicate and justify to the Business
Clear focus and reliable
delivery
Capacities are always known and utilization can be proactively managed
Proactive employees who manage their own workload aligned to company priorities
Cost transparency, throughout the year, using low-effort, decentralized Rolling Planning
The Business accepts the costs and value of the service delivered
With Rolling Planning
Without Rolling Planning
With Rolling Planning
Without Rolling Planning
Clear focus and
reliable implementation
Increased demand
and reduced delivery reliability
Capacities are always known and
utilization can be proactively managed
(Available) capacity and utilization are not known
Proactive employees who manage their own workload aligned to company priorities
Over-allocated,
reactive employees
Cost transparency during the year thanks to low-cost, decentralized Rolling Planning
Lack of clarity about the budget plan,
despite a complex budgeting process
The Business accepts the costs
and value of the service delivered
Cost allocations are difficult to communicate and justify to the
Business
How do you get started quickly with Rolling Planning?
With a unique combination of Steering Model, Coaching and Enterprise SaaS platform, we work with CIOs and digital leaders to accelerate the development of your organization to the next level of maturity. Move away from restrictions and towards a high-performance inter-play of value creation, technology and resources.
Steering model
Our experience in the further development of IT organizations can be found in BeeCore - our holistic governance model. It offers the right governance structures for every level of IT maturity. This takes the pressure off you as CIO and frees you up for value-adding activities.
Coaching Change
However, the best steering model is useless if it is not understood and consistently implemented. That is why our consultants support its adaptation, application and the accompanying organizational change.
Enterprise SaaS Platform
Our approach is rounded off technologically with the Bee360 platform, which covers all the management-relevant disciplines of an IT organization. This allows you to design your IT organization within an SPoT without unnecessary tool breaks.
Steering model
Our experience in the further development of IT organizations can be found in BeeCore - our holistic governance model. It offers the right governance structures for every level of IT maturity. This takes the pressure off you as CIO and frees you up for value-adding activities.
Coaching Change
However, the best steering model is useless if it is not understood and consistently implemented. That is why our consultants support its adaptation, application and the accompanying organizational change.
Enterprise SaaS Platform
Our approach is under-pinned by the Bee360 platform, which includes all
disciplines relevant to the steering of an IT organization. We provide your IT organization with a single source of truth without the need for disparate and siloed tools.
Our clients benefit from our > 20 years of experience in CIO Advisory to support their success
Our clients benefit from our > 20 years of experience in CIO Advisory to support their success
The demands placed on IT are constantly evolving. Accordingly, optimizing your IT organization is not a one-off project, but a long-term process in which a trusting partnership is invaluable. Our customer relationships, some of which have lasted for decades, prove that we are at your side as a stable and innovative partner, even and especially in economically challenging times.
"With Bee360, I can quickly and reliably demonstrate the value contribution of IT. Investment decisions are thus made with confidence while at the same time optimizing the cost of operations."
Dr. Karsten Rech
Chief Information Officer
Vonovia SE
"With Bee360, I can quickly and reliably demonstrate the value contribution of IT. Investment decisions are thus made with confidence while at the same time optimizing the cost of operations."
Dr. Karsten Rech
Chief Information Officer
Vonovia SE
"With Bee360, I can quickly and reliably demonstrate the value contribution of IT. Investment decisions are thus made with confidence while at the same time optimizing the cost of operations."
Dr. Karsten Rech
Chief Information Officer
Vonovia SE
Rolling Planning in Bee360:
Your competitive advantage through intelligently combined management concepts
Rolling Planning
in Bee360:
Your competitive advantage through intelligently combined management concepts
Management concepts from Strategic Portfolio Management (SPM) and IT Financial Management (ITFM) must be mastered and intelligently combined for successful Rolling Planning.
Phase 1: Capturing and efficiently managing capacities
Proven methods from Strategic Portfolio Management (SPM) provide clarity of the required and available capacities to deliver ongoing operations and current projects. This transparency enables well-founded decisions to be made on the basis of key metrics that are truly relevant to IT steering and prevents critical resources from being overloaded.
In addition to capacity planning, it is crucial that the promised capacitiesn (“commitment”) and the actual utilization of employees at a glance.
This allows you to identify resource conflicts at an early stage, resolve them efficiently and continuously optimize planning.
MORE ABOUT OUR STRATEGIC PORTFOLIO MANAGEMENT
Phase 1: Capturing and efficiently managing capacities
Proven methods from Strategic Portfolio Management (SPM) provide clarity of the required and available capacities to deliver ongoing operations and current projects. This transparency enables well-founded decisions to be made on the basis of key metrics that are truly relevant to IT steering and prevents critical resources from being overloaded.
In addition to capacity planning, it is crucial that the committed capacities (“commitment”) and the actual utilization of employees at a glance.
This allows you to identify resource conflicts at an early stage, resolve them efficiently and continuously optimize planning.
MORE ABOUT OUR STRATEGIC PORTFOLIO MANAGEMENT
Phase 2: Cost management, communication and allocation
However, there are limits to delivery not only on the capacity side, but also due to budget restrictions. This is where ITFM concepts come in: Building on resource planning (phase 1), hourly rates are calculated on the basis of personnel costs so that internal expenses become transparent and incentives to minimize costs are created.
External expenses are determined for ongoing operations and projects so that cost drivers become transparent and the entire IT budget is fully mapped (financial year planning).
The planning is updated on a rolling basis during the year in order to be able to manage with valid data in comparison to (frozen) plan statuses.
In addition, a plan/actual comparison supports decision-making on the use of financial resources.
In this way, the costs incurred can be costs incurred can be communicated transparently and allocated to the departments using suitable allocation methods.
MORE ABOUT OUR IT FINANCIAL MANAGEMENT
Phase 2: Cost management, communication and allocation
However, there are limits to delivery not only on the capacity side, but also due to budget restrictions. This is where ITFM concepts come in: Building on resource planning (phase 1), hourly rates are calculated on the basis of personnel costs so that internal expenses become transparent and incentives to minimize costs are created.
External expenses are determined for ongoing operations and projects so that cost drivers become transparent and the entire IT budget is fully mapped (financial year planning).
The planning is updated on a rolling basis during the year in order to manage using real-time data rather than (frozen) plan statuses. In addition, a plan/actual comparison supports decision-making on the use of financial resources.
In this way, the costs incurred costs can be transparently communicated and allocated to the departments using suitable allocation methods.
MORE ABOUT OUR IT FINANCIAL MANAGEMENT
Excerpt from Demand Management in the Enterprise SaaS Platform Bee360.
Phase 3: High-performance Demand Management and increased delivery reliability
Once you have completed phases 1 and 2, you will have full transparency of your resources and their utilization. As your IT organization is constantly faced with new business requirements, it is crucial to set the right priorities – especially when resources are limited.
Efficient demand management ensures that the right stakeholders are involved at the righttime with the relevant information, even beyond the IT organization. The process must be lean enough to avoid overhead, binding enough to handle ad-hoc requests (“Hey, Joe”) and flexible in order to be able to react to unforeseen events.
Based on our BeeCore® management model, we jointly establish such a process. We use this to ensure that only the most important demands are implemented. At the same time, implementation only starts when the necessary resources have been secured. This reduces project cancellations and delays and thus increases the delivery reliability of your IT organization.
Phase 3: High-performance Demand Management and increased delivery reliability
Once you have completed phases 1 and 2, you will have full transparency of your resources and their utilization.
As your IT organization is constantly faced with new business requirements, it is crucial to set the right priorities – especially when resources are limited.
Efficient demand management ensures that the right stakeholders are involved at the righttime with the relevant information, even beyond the IT organization.
The process must be lean enough to avoid overhead, binding enough to handle ad-hoc requests (“Hey, Joe”) and flexible in order to be able to react to unforeseen events.
Based on our BeeCore® management model, we jointly establish such a process.
We use this to ensure that only the most important demands are implemented.
At the same time, implementation only starts when the necessary resources have been secured.
This reduces project cancellations and delays and thus increases the delivery reliability of your IT organization.
Excerpt from Demand Management in the Enterprise SaaS Platform Bee360.
The combination of SPM and ITFM as part of rolling planning gives you comprehensive resource transparency.
At the same time, proven management concepts enable more targeted resource management, which sustainably increases your ability to deliver.
Now is not the right time
There will never be the “perfect” time to start rolling planning.
On the contrary: the earlier you start with rolling planning, the better you can allocate your resources to the most important activities and increase the performance of your organization.
Future activities will also benefit from this!
Consulting without implementation
Just as a tool alone cannot create the necessary transparency, neither can advice alone.
Because if the concepts developed cannot be implemented immediately, sustainable application is questionable.
This is one of the reasons why renowned consultancies cooperate with us.
“You can get a lot of good ideas from many consulting organizations. What is often lacking is execution. Bee360 makes execution possible.” – Uwe Herold, Senior Vice President Information Technology, Miele Cie. KG
Try it yourself
You are an expert in your IT organization and know exactly how things are done.
So it makes sense to take the optimization into your own hands.
However, the challenge with rolling planning is not only excellent execution, but also improving governance within and outside the IT organization. In this area, it takes a long time for the organization to move and even longer to learn through feedback. The first attempt should be a success!